Hardin School Districts 17H & 1 have the following position open for the 2023-24 school year:
ELEMENTARY SECRETARY – Hardin Primary School
Fulltime position w/benefits (medical/dental insurance, flex benefits, vacation & sick leave, paid holidays, and retirement).
Duties begin the week of August 7, 2023.
APPLICATION PACKET REQUIREMENTS:
Cover Letter
District Online Employment Application
Resume
3 (three) Professional References
Complete application and submit documentation listed above online at www.hardin.k12.mt.us
Only complete online applications will be considered.
DEADLINE FOR RECEIPT OF APPLICATION PACKET:
Monday, July 17, 2023 12:00PM
SCHOOL DISTRICTS 17H & 1
CLASSIFIED POSITION DESCRIPTION
POSITION TITLE: Elementary Secretary
FACILITY: Crow Agency Public School, Hardin Primary and Intermediate Schools
REPORTS TO: Building Principals
POSITION OVERVIEW:
The person in this position serves as secretary to the principal and as facilitator for the school / public. The secretary performs assigned duties to support the efficient operation of the school and has familiarity with school policies/procedures and contacts within the school system.
ESSENTIAL DUTIES and RESPONSIBILITIES:
Communicate with public, employing discretion and independent judgment, direct individuals to correct person and efficiently resolve their concerns
Make and receive phone calls, take messages, route calls, respond appropriately to requests for information
Handle assignment of substitutes for building employees; orientate new substitutes to building
Process attendance records for building staff, substitutes, and students
Prepare building staff timesheets for payroll clerk
Order, process, and maintain office and staff materials and supplies
Operate and maintain standard office equipment including computer, printer, copier, calculator/adding machine, typewriter
Compile student data, class lists, bus lists, student meal list, other projects as necessary
Maintain school records and files for building, principal, staff including a set of locked, confidential student files
Type, prepare, distribute, files records/reports, memos, correspondence, monthly statements, mailings, etc. related to building, principal
Process miscellaneous school communications and information material such as activities bulletins and notifications to parents of discipline problems
Make and record deposits
Distribute mail
File and maintain records pertaining to various school funds
Report any suspicious activity or unusual behavior
Provide appropriate first aid as needed, administer medication according to policy and regulations, contact parents when children become ill at school, evaluate emergencies, and determine when to call the nurse
Coordinate and make special arrangements for events
Attend established traditional school sponsored activities (Back to School Night, Open House, programs, activities) agreed upon by the building principal
Serve as confidential secretary to the building principal
Only minimum duties and responsibilities are listed. Other duties and responsibilities may be required as given or assigned
DESIRED MINIMUM QUALIFICATIONS:
EDUCATION / CERTIFICATION / EXPERIENCE:
High School diploma, GED, or equivalent
Three to six months of responsible office experience or further education in office procedures or any combination of training and / or experience that could likely provide the desired knowledge and abilities
SPECIAL KNOWLEDGE / SKILLS / ABILITIES:
Knowledge and use of correct English spelling, grammar, punctuation, and composition
Knowledge of numerical, alphabetical, and subject-matter filing systems
Knowledge of modern office methods, procedures, computer programs, equipment, and telephone techniques
Ability to perform a variety of clerical and secretarial work with accuracy and speed
Ability to establish and maintain effective working relationships with students, building staff and school community
Ability to work effectively without close supervision
Ability to understand and carry out oral and written instructions
Ability to communicate clearly and concisely, both orally and in writing
Ability to be flexible in scheduling and planning
Ability to effectively manage time and responsibilities
Ability to handle stressful situations
Ability to maintain confidentiality of employee and student matters
Ability to perform duties with an awareness of all District requirements and Board policies
EQUIPMENT USED:
Computer, various software, printer, copier, calculator, telephone, fax machine, general school/office equipment
WORK ENVIRONMENT:
While performing the duties of this position, the employee is frequently required to sit, occasionally walk and stand. Must have dexterity of hands and fingers to operate a computer keyboard and grasp objects. The employee must be able to lift and / or move up to 50 pounds.
Specific vision abilities required by this position include close vision, distance vision, depth perception, and the ability to adjust focus.
While performing the duties of this position, the employee may perform routine work. The employee frequently exercises flexibility (ability to shift from one task to another). Guidance and reinforcement are usually available. The employee frequently works within time constraints and maintains attentiveness intensity. The employee is frequently involved in social interactions which require oral and written communications.
The physical demands and work-environment characteristics described within this position description are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
The information in the position description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Employee may perform other duties to meet the ongoing needs of the School District.
School Districts 17H & 1
Our Districts have strong academic programs utilizing a variety of techniques for our students. There are programs for special education students and vocational students. There are a variety of music, drama, art, and sports opportunities for students of all ages. We are a Class A district, pre-kindergarten through 12th grade, with approximately 2,000 students. The student body is 80% Native American.
Our Schools:
Crow Agency Public School – Grades Pre K-5
Fort Smith Elementary School – Grades K-5
Hardin Kindergarten Readiness Center – Pre K
Hardin Primary School – Grades K-2
Hardin Intermediate School – Grades 3-5
Hardin Middle School – Grades 6-8
Hardin High School – Grades 9-12
Community:
Big Horn County, Montana is rich in history, culture and time-honored traditions. It Includes the Crow and Northern Cheyenne Reservations. Hardin (county seat) is situated on the banks of the Bighorn River and the edge of the Crow Reservation. The town is surrounded by productive farms and ranches. Coal mining has also contributed greatly to the local economy. Hardin, is located 46 miles southeast of Billings (largest city in the State) by way of Interstate 90. The Big Horn County Museum, Little Big Horn Battlefield and Chief Plenty Coups State Park provide interesting and important history of the area. The scenic Big Horn, Pryor and Wolf Mountain ranges are part of the Big Horn County landscape. Yellowtail Dam offers a majestic view of the water below. The spectacular Big Horn Canyon National Recreation Area is host to water sports. This area of Big Sky Country also offers fishing, hunting, hiking, snowmobiling, camping, etc. for the outdoor enthusiast. Annual events in Big Horn County include: Little Big Horn Days, Native Days, PRCA Rodeo & Crow Fair.
Check out our District YouTube video https://youtu.be/4fQL74r7pl4
Only complete applications submitted online will be considered.
To apply, go to www.hardin.k12.mt.us
School Districts 17H & 1 are an equal Opportunity Employer |