Hardin School Districts 17H & 1 have the following position open for SY25-26:
ATTENDANCE CLERK-SECRETARY/RECEPTIONIST – Hardin High School
Fulltime position w/benefits (medical/dental insurance, flex benefits, vacation & sick leave, paid holidays, and retirement). Training begins the week of July 28, 2025
APPLICATION PACKET REQUIREMENTS:
District Online Employment Application
Resume
Three (3) Work Related References
Complete application and submit documentation listed above online at: https://hardinpublic.tedk12.com/hire/index.aspx
Only complete applications will be considered.
DEADLINE FOR RECEIPT OF APPLICATION PACKET:
Open Until Filled
SCHOOL DISTRICTS 17H & 1
CLASSIFIED POSITION DESCRIPTION
POSITION TITLE: Attendance Clerk-Secretary / Receptionist
FACILITY: Hardin High School
REPORTS TO: Building Assistant-Principal, Principal
POSITION OVERVIEW:
The person in this position serves as secretary to the assistant principal and dean of students and as facilitator for the school/public being served. The Attendance Clerk performs assigned duties to support the efficient operation of the school and has familiarity with school policies/procedures and contacts within the school system. This person also assists with attendance records for High School Staff.
ESSENTIAL DUTIES and RESPONSIBILITIES:
Communicate with the public, employ discretion and independent judgement
Greet staff, students, parents & guardians in a welcoming manner
Operate and maintain standard office equipment including computer, printer, copier, laminator
Enter all student attendance records into the computer software on a daily basis
Process attendance records
Type, prepare, distribute, file, records/reports, correspondence, mailings, etc. related to attendance
Check in students who arrive late to school
Maintain a daily substitute attendance sheets for all teachers
Respond to inquiries from students, teachers, and parents regarding attendance rules, absences, suspensions, and enrollment status
Contact parents when students become ill at school, evaluate emergencies and call nurse or parents as needed
Serve as confidential secretary to the Assistant Principal
Compile student data, class lists, file, mailings and / or other projects as necessary for the Assistant Principal
Compile and submit a variety of weekly, monthly and year end attendance reports as required
Provide appropriate first aid as needed, administer medication according to policy and regulations, contact parents when children become ill at school, evaluate emergencies and determine when to call the nurse
Process attendance records for building staff and substitutes as necessary
Prepare building staff timesheets (Timeclock Plus) for payroll clerk as necessary
Attend meeting and trainings as requested
Attend established traditional school sponsored activities agreed upon by the building principal
Report any suspicious activity or unusual behavior
Only minimum duties and responsibilities are listed. Other duties and responsibilities may be required as given or assigned
DESIRED MINIMUM QUALIFICATIONS:
EDUCATION / CERTIFICATION / EXPERIENCE:
High School diploma, GED or equivalent
Three to six months of responsible office experience or further education in office procedures or any combination of training and / or experience that could likely provide the desired knowledge and abilities
SPECIAL KNOWLEDGE / SKILLS / ABILITIES:
Knowledge and use of correct English spelling, grammar, punctuation, and composition
Knowledge of numerical, alphabetical, and subject-matter filing systems
Knowledge of modern office methods, procedures, computer programs, equipment, and telephone techniques
Ability to perform a variety of clerical and secretarial work with accuracy and speed
Ability to establish and maintain effective working relationships with students, building staff and school community
Ability to work effectively without close supervision
Ability to understand and carry out oral and written instructions
Ability to communicate clearly and concisely, both orally and in writing
Ability to be flexible in scheduling and planning
Ability to effectively manage time and responsibilities
Ability to handle stressful situations
Ability to maintain confidentiality of employee and student matters
Ability to perform duties with an awareness of all District requirements and Board policies
EQUIPMENT USED:
Computer, various software, printer, copier, calculator, telephone, fax machine, general school/office equipment
WORK ENVIRONMENT:
While performing the duties of this position, the employee is frequently required to sit, occasionally walk and stand. Must have dexterity of hands and fingers to operate a computer keyboard and grasp objects. The employee must be able to lift and / or move up to 50 pounds.
Specific vision abilities required by this position include close vision, distance vision, depth perception, and the ability to adjust focus.
While performing the duties of this position, the employee may perform routine work. The employee frequently exercises flexibility (ability to shift from one task to another). Guidance and reinforcement are usually available. The employee frequently works within time constraints and maintains attentiveness intensity. The employee is frequently involved in social interactions which require oral and written communications.
The physical demands and work-environment characteristics described within this position description are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
The information in the position description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Employee may perform other duties to meet the ongoing needs of the School District.
School Districts 17H & 1
Our Districts have strong academic programs utilizing a variety of techniques for our students. There are programs for special education students and vocational students. There are a variety of music, drama, art, and sports opportunities for students of all ages. We are a Class A district, Early Childhood (age 4) through 12th grade, with approximately 1,800 students. The student body is 80% Native American.
Our Schools:
Crow Agency Public School – Grades Early Childhood- 5
Hardin Primary School – Grades Early Childhood-2
Hardin Intermediate School – Grades 3-5
Hardin Middle School – Grades 6-8
Hardin High School – Grades 9-12
Community:
Big Horn County, Montana is rich in history, culture and time-honored traditions. It Includes the Crow and Northern Cheyenne Reservations. Hardin (county seat) is situated on the banks of the Bighorn River and the edge of the Crow Reservation. The town is surrounded by productive farms and ranches. Coal mining has also contributed greatly to the local economy. Hardin, is located 46 miles southeast of Billings (largest city in the State) by way of Interstate 90. The Big Horn County Museum, Little Big Horn Battlefield and Chief Plenty Coups State Park provide interesting and important history of the area. The scenic Big Horn, Pryor and Wolf Mountain ranges are part of the Big Horn County landscape. Yellowtail Dam offers a majestic view of the water below. The spectacular Big Horn Canyon National Recreation Area is host to water sports. This area of Big Sky Country also offers fishing, hunting, hiking, snowmobiling, camping, etc. for the outdoor enthusiast. Annual events in Big Horn County include: Big Horn Days, Native Days, 4-H County Fair, Crow Fair & Rodeos.
Check out our District’s YouTube video - https://youtu.be/4fQL74r7pl4
District website is https://www.hardin.k12.mt.us
To apply, go to https://hardinpublic.tedk12.com/hire/index.aspx
Only complete applications submitted online will be considered.
School Districts 17H & 1 are an equal Opportunity Employer